Room booking software for multi-company hubs
RoomBase helps coworking spaces, shared offices, and company hubs manage rooms, tenant companies, approvals, quotas, recurring bookings, QR check-ins, and floorplans from one simple dashboard.
See RoomBase in a short product walkthrough.
Built for coworking spaces, office hubs, and shared workspaces.
Your company's bookings
Next in this hub
- Free4
- In use2
- Pending1
- Locked1
Click a room to edit - Drag empty floor to pan - Ctrl+scroll zoom
Shared rooms get messy fast
Once multiple companies or teams use the same rooms, a simple calendar is not enough. You need rules, approvals, and a clear view of every space.
Multiple companies try to reserve the same rooms without clear rules.
Admins waste time approving requests, checking availability, and enforcing policies.
Hub owners do not know which rooms are used, which companies book most, or where capacity is wasted.
One hub dashboard for every room, company, and booking
RoomBase gives hub admins one central place to manage spaces, companies, members, bookings, approvals, quotas, check-ins, and floorplans.
Invite companies into your hub and let their members book rooms with the right permissions.
Decide which rooms require approval and keep admins in control of important spaces.
Set limits per company, room, time range, or booking type.
Support weekly team meetings, recurring workshops, and regular tenant reservations.
Everything you need to run shared rooms
From QR check-ins to 2D/3D floorplans, desks, room optimization, and billing, RoomBase brings the whole booking workflow into one polished hub.
Members scan a room code on arrival so admins can confirm rooms are actually used.
See every room laid out on an interactive 2D/3D floorplan with live availability, including bookable desks and tables.
One clean overview of rooms, companies, and bookings across the hub.
Invite tenant companies, manage members, and set per-company permissions.
A shared calendar that keeps every team in sync and conflict-free.
Track who booked what, when, and which rooms drive the most usage.
Review and action pending requests from a single, organized queue.
Billing built in, so you can charge tenants and scale plans with ease.
Set up your hub in minutes
Go from empty calendar to a fully managed, multi-company booking system in three simple steps.
Create your hub
Add your rooms, opening hours, booking rules, and floorplan.
Invite companies
Invite tenant companies or internal teams to join your hub.
Manage bookings
Approve requests, track usage, enforce quotas, and keep rooms running smoothly.
Built for spaces with more than one team
If several companies, teams, or tenants share the same rooms, RoomBase keeps everyone organized.
Let members and companies book rooms without constant admin coordination.
Manage shared meeting rooms across tenant companies.
Coordinate rooms for startups, workshops, mentors, and events.
Give departments structured access to shared meeting spaces.
Simple pricing based on your hub, not every user
Pricing scales with rooms, tenant companies, and operational complexity. No per-member fees on any plan—invite your entire team. Prices exclude VAT.
A tenant company is the organization you invite into your hub—each gets its own members, invitations, quotas, and data isolation. Individual employees are not counted as companies.
For small coworking spaces and shared offices.
- 1 hub
- 8 rooms included
- 15 tenant companies included
- Unlimited users — no per-member fees
- 2 hub admins
- Room booking calendar
- Recurring bookings
- Calendar sync (ICS feed)
- Approvals and booking history
- Per-user quotas
- Hub logo and name
- Company invitations
- Email notifications
- Standard support
- Extra company: +€5/month after included allowance
For coworking spaces and shared offices.
- 1 hub
- 20 rooms included
- 40 tenant companies included
- Unlimited users — no per-member fees
- Unlimited hub admins
- Everything in Starter
- QR check-in
- Floorplans 2D/3D
- Desks and tables
- Per-company quotas
- Room optimization
- Priority support
- Extra company: +€5/month after included allowance
For larger coworking spaces, office buildings and business campuses.
- 1 hub
- 50 rooms included
- 80 tenant companies included
- Unlimited users — no per-member fees
- Unlimited hub admins
- Everything in Growth
- Analytics
- Data export
- Priority onboarding and support
- Extra company: +€5/month after included allowance
For multi-location operators, large office buildings, universities and corporate campuses.
- Multiple hubs and locations
- Custom room and company allowances
- Everything in Scale
- Centralized multi-location management
- Advanced permissions
- Dedicated onboarding
- SLA
- Custom integrations
- Advanced branding
- Custom data retention
- Enterprise security options
- Dedicated support
- Unlimited users — no per-member fees
Get started by booking a demo.
Prices exclude VAT. Need more rooms? Upgrade your plan—extra rooms are not sold separately. Extra companies above your allowance are €5/month each after checkout.
Need more companies or help getting set up?
Add extra tenant companies at €5/month each above your plan allowance, or book a demo for floorplan setup, onboarding, and migration services.
Extra company pricing: +€5/month after included allowance.
First five hubs get the Growth plan at €99/month
RoomBase Founder Plan gives you the full Growth package at nearly half price for 12 months. Direct founder support, guided setup, and structured feedback.
€99/month for 12 months, then €199/month. Limited to the first five hubs.
- 20 rooms included
- 40 tenant companies included
- No per-member fees
- Unlimited hub admins
- Approvals and quotas
- Recurring bookings
- Calendar sync (ICS feed)
- QR check-in
- Floorplans 2D/3D
- Desks and tables
- Room optimization
- Direct founder support
Questions, answered
Everything you need to know about how RoomBase handles multi-company room booking.
No. RoomBase is priced by hub, rooms, and tenant companies—not individual users. Invite your entire team at no extra cost. There are no per-member fees on any plan.
Bring order to shared room booking
Manage rooms, companies, approvals, quotas, recurring bookings, QR check-ins, desks, and floorplans from one modern dashboard.
Your company's bookings
Next in this hub
- Free4
- In use2
- Pending1
- Locked1
Click a room to edit - Drag empty floor to pan - Ctrl+scroll zoom